Travel Export Compliance

Export Compliance

Export control laws are a complex set of federal regulations designed to protect U.S. national security; to prevent the proliferation of weapons of mass destruction; to further U.S. foreign policy including the support of international agreements, human rights and regional stability; and to maintain U.S. economic competitiveness.  Export control laws govern how information, technologies, and commodities can be transmitted overseas to anyone, including U.S. citizens, or to foreign nationals in the U.S.

Atmospheric research is subject to export control laws including the International Traffic in Arms Regulations (ITAR), implemented by the U.S. Department of State, and the Export Administration Regulations (EAR), implemented by the U.S. Department of Commerce. The Office of Foreign Asset Control (OFAC), which is part of the U.S. Department of the Treasury, is responsible for administering and enforcing economic and trade sanctions against certain nations, entities, and individuals.  Export control laws may apply to research activities at UCAR facilities, to the temporary export of controlled UCAR owned equipment including laptop computers containing controlled software or technical data, and to the shipment of research materials to foreign collaborators. Failure to comply with export control laws can result in severe consequences for UCAR/NCAR/UCP as well as the individual researchers, including fines of up to $1 million per violation, up to 20 years imprisonment, and debarment from future exporting activities.

Export Compliance Acknowledgement Form:

This form is used to inform foreign visitors that certain NCAR/UCAR items and technical data are export controlled, and that non-US persons will not have access to export controlled items and data without proper approvals.  Visitors also agree to comply with all NCAR/UCAR policies and procedures.

View and/or download the forms

Because most work CISL does is considered "fundamental research", you should use the form "requiring no access".  If you feel your visitor should use the form "requiring access" due to the work to be performed, please check with the CISL Export Compliance Coordinator, before sending the form to the visitor.  

Foreign visitor – anyone who is NOT a US citizen, Green Card holder, or has protected status as a refugee or under amnesty.

If visitors are at NCAR/UCAR for an extended period of time (over one week), whether they receive any financial support or not, require a visitor offer letter.  The offer letter is prepared in the CISL Front Office.  The information needed for the offer letter is the same as the information needed for the visitor forms.  The appropriate Export Compliance form should accompany the offer letter. 

It is also the Administrative Support person's responsibility to obtain the completed Export form from the visitor and send to HR.

No monies should be spent until the signed Export Compliance Form is received and the visitor has been vetted and approved.